Virtual data rooms appeared only a few decades ago but have already gained popularity among deal-makers. Such situation is the logical outcome of all the benefits a decent virtual platform can offer. Being an online repository, a VDR allows the users to store large volumes of the documents in one place that is accessible 24/7 worldwide. The room owners can use the VDR for their own needs and to utilize it exclusively for data storage: logical file system simplifies the work for all the employees. Simultaneously, the room owners can open the access to the room for external parties: partners, investors, bidders, etc. Authorized users receive an opportunity to work with the data whenever and wherever they want as the room is usually accessible even on-the-go. In addition, all the users can be segregated into permission groups: the room administrators decide which information is to be disclosed to which groups. Hence, one room can be used for cooperation with multiple parties and can enhance concurrent execution of various deals.
The VDR features mentioned determine its popularity among the deal-makers. Those who value their time and resources, who do not feel like spending eternity in business trips and face-to-face negotiations make their choice and set up the room. However, the success of the room exploitation depends on the vendor chosen: as there are numerous providers the one has to be critical and attentive when entrusting confidential corporate information to the vendor.
iDeals is one of the most reputable and experienced companies when it comes to virtual platforms. During more than eight years of operation, it managed to gain the place in the top-10 list of the providers and to prove its capability of offering qualified assistance. Along with the general benefits listed above iDeals has plenty of advanced features to offer: these options can significantly increase the likelihood of the deal happening.
Virtual platforms by iDeals are protected with the multi-sided security system: data encryption, personally-identifiable watermarks, virus scanning, two-step user verification, protection from the camera-based attacks – this is not an exhaustive list of the options that guarantee data safety and reduce the risk of data theft, leakage or misuse. Additional protection is provided by activity tracking function: all the actions of authorized users are registered and included in the audit report. The latter allows the room owners to monitor the activity and in a case of any misunderstanding to use the record as evidence.
Also, iDeals equipped the virtual data room with the user-friendly interface that can by navigated intuitively. Bulk and drag-and-drop uploading functions allow the owners to set up and update the room rapidly and, thus, to provide the other participant of the deal with the latest information. Numerous filtering capabilities, advanced search system, and in-document linking help the user to navigate the room and to build up the own file system. Q&A section provides the users with the space to discuss the documents, clarify certain aspects, negotiate, etc.: branches of questions and answers are linked to precise documents and whenever new comments or messages appear in the branch those involved in the conversation receive email notifications.
iDeals is also known for its qualified support team. A dedicated project manager together with the team of professionals is ready to assist the users whenever certain help is required. In addition to the instant support, iDeals offers customized solutions. This option allows the clients to make the consistent with the corporate identity, to order a branded website with all the corporate colours and logos embedded, to prepare customized invitation letters, reports, etc. Hence, iDeals even helps its clients to maintain their image when they are busy making business.